Case Study: A national bank

There are many different industries that benefit from our document hosting services every day. Today, we’re profiling a national bank for which we’re managing approximately 35,000 wire transfer agreements per month from over 500 locations.

Currently, each location maintains these agreements on-site. Not only do all these documents take up a great deal of space, it’s a nightmare and a huge liability in terms of risk management. With the current system, it’s nearly impossible to track who authorized the agreement and whether the agreement was actually completed.

The bank decided this paper-based system is simply unacceptable when there are corporate customers transferring large sums of money. On the PaperHost platform, the bank can now validate that the agreement was completed with a confirmation number. Organization is crucial!

We’ve set up 10 fax numbers that we monitor to ensure there’s never a busy signal, so we can process 150 faxes simultaneously.

When the fax of the wire transfer agreement comes in, we receive the image and run it through our Automated Data Capture to lift information from five critical fields. We then load this content onto PaperHost so it is searchable by any authorized member of the bank.

These documents will be housed on the secure PaperHost platform for seven years. With 35,000 agreements at six pages each, that’s 210,000 pages per month for seven years – or 17.6 million pages total, which constitutes half a terabyte. That’s a lot of paper for which these bank locations no longer need to allot storage space!

With all this information loaded and processed by PaperHost, we’re also able to provide analytics on the data. In the case of the bank, the central wire transfer department can download a custom data file in order to perform analytics for the transfers from all their locations.

By having PaperHost manage the flow of these agreements, the loss of a wire transfer agreement is greatly reduced without adding additional personnel. Our mission: Eliminate legal liability while streamlining the organization process.

Learn more about what PaperHost can do for your business at www.PaperHost.com or contact us direct at 800-882-3573.

Evidence: Store it, Share it, Keep it

Photos, video, audio recordings — these are crucial pieces of evidence gathered by our Private Investigators. But if the DA or others associated with the case can’t use them, what’s the point?

What if the PI could allow certain parties limited access to certain documents and other components necessary for building a case?

In the past the PI would have to burn a CD consisting of relevant material, and mail it to the interested party. However, this can result in many problems:

• The CD could be damaged in transit.
• It could easily fall into the wrong hands.
• The documents can be difficult and time-consuming to encrypt.
• The CD might not be compatible with everyone’s software.

But with PaperHost, we store all the components on a secure server where the PI can grant special access as needed. The PI can grant full access or allow someone to only access one piece of evidence, their choice.

Don’t create a paper trail. Instead, learn more about all of our capabilities to securely host any sort of document for you. Find out more on our website or give us a call at 800-882-3573.

Go Green and Eliminate Paper Cluter

How much paper does your office go through on a daily basis?

If you’re like most companies, documents are printed and passed from office to office and then eventually tossed or filed away somewhere.

But with today’s technology, more and more businesses are finding ways to reduce paper usage. So not only are you saving trees in the process, you don’t have to order paper supplies as frequently.

Think about it: For most documents, it’s probably not necessary for them ever to be in paper form.

With a PaperHost solution, you can stop the print-scan-throw away cycle. We offer services that will streamline your company’s document management system – and simultaneously reduce your paper dependence.

Give us a call at 800-882-3573 to find out how your office can “Go Green” today!